PERSONNEL FILE Meaning and
Definition
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A personnel file refers to a comprehensive collection of documents and records that contain pertinent information relating to an individual employee within an organization. It is a repository intended to capture and organize crucial details, such as personal and contact information, employment contracts, performance evaluations, disciplinary records, training certifications, and other relevant documents that can help assess and manage an employee's career progression throughout their tenure within the company.
Typically, a personnel file is maintained and controlled by the human resources department or the personnel department of an organization. It serves as a confidential and secure database, ensuring that sensitive employee information is kept safe and accessible only to authorized personnel. The personnel file plays a crucial role in various HR processes, including recruitment, selection, training, performance management, promotions, and disciplinary actions.
The contents and features of a personnel file may vary depending on the policies and regulations of each organization. However, its primary purpose remains consistent – to provide a comprehensive record of an employee's professional journey and to support decision making, policy implementation, and compliance with legal requirements. Access to personnel files is generally restricted to authorized individuals and is subject to specific confidentiality rules and data protection laws to safeguard employee privacy.
Common Misspellings for PERSONNEL FILE
- oersonnel file
- lersonnel file
- 0ersonnel file
- pwrsonnel file
- psrsonnel file
- pdrsonnel file
- prrsonnel file
- p4rsonnel file
- p3rsonnel file
- peesonnel file
- pedsonnel file
- pefsonnel file
- petsonnel file
- pe5sonnel file
- pe4sonnel file
- peraonnel file
- perzonnel file
- perxonnel file
- perdonnel file
- pereonnel file
Etymology of PERSONNEL FILE
The word "personnel" originated from the French word "personnel" which means "staff" or "personnel". It can be traced back to the Latin word "persona" meaning "mask" or "character", which was used in theatrical performances. Over time, "persona" evolved to refer to actors playing distinct roles or characters in a play, which eventually extended to any group of individuals who formed part of an organization or company.
The term "file" has its roots in the Latin word "filum" meaning "thread" or "string". In Old French, "filer" meant "to spin thread", and "file" referred to a thread or string on which documents or records were arranged. Eventually, "file" developed into a noun that represented a collection of papers or documents gathered and stored together.
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